What is an Enterprise System?
Senate Bill 272 (October 11, 2015) adds a section to the California Public Records Act requiring local agencies to create a Catalog of Enterprise Systems by July 1, 2016. The catalog must be available to the public upon request, posted on the agency’s website and updated annually. An Enterprise system is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public
- A system that serves as an original source of data within an agency
What does the Catalog include?
The Enterprise Systems Catalog must include:
- Current system vendor
- Current system product
- System’s purpose
- A description of categories or types of data
- The department that is the prime custodian of the data
- The frequency that system data is collected
- The frequency that system data is updated
Why is it important for this information to be public?
With a public sector committed to success in the digital age, the residents and businesses of California stand to benefit from greater collaboration and integration, improved accountability, and increased productivity.